After-School Program
Management Made Simple
Track attendance, automate billing, manage enrichment activities, and keep parents informed, all from one platform built for ECE-12 extended day programs.
The Activity Tracker
One shared view of every enrichment class, drop-in session, private lesson, and tutoring appointment. Managers run the program; parents always know what their kids are doing.
For managers
Every activity, every season, at a glance.
See every season in a single timeline: who's in registration, who's mid-term, who's wrapping up. Complete a season with one click. Enrollments are closed, attendance is finalized, and non-billable blocks are cleaned up automatically.
For parents
Your family's week, in one place.
Parents see every class, lesson, and extended-day session for every child on one screen, with clear status, upcoming dates, and room numbers. No more digging through emails to figure out where the kids are supposed to be. Smart tracking seamlessly transitions from drop-in to enrichment, so the same minute is never billed twice.
Who It's For
Independent schools with a robust schedule of school activities.
If your school runs enrichment classes, private music lessons, academic tutoring, and drop-in extended day, and you need one place to schedule, track attendance, and bill families for all of it, this is built for you.
Enrichment seasons
Fall, winter, and spring terms with registration windows, capacity limits, and grade ranges.
Lessons & tutoring
Private or small-group sessions with instructor-run attendance and per-session billing.
Extended day
PIN-based kiosk check-in/out, authorized pickup invitations, and per-minute billing.
Everything You Need
A complete toolkit for managing your after-school program
Kiosk Check-In/Out
Parents and students check in and out via a simple PIN-based kiosk. Real-time status tracking so you always know who's on campus.
Automated Billing
Billable time is calculated automatically with configurable non-billable school hours. Monthly invoicing through Stripe with email and SMS notifications.
Activity & Enrollment Management
Manage enrichment programs, lessons, tutoring, and drop-in care. Parents enroll online, see schedules, and track capacity in real time.
Parent Activity Tracker
Parents see a weekly color-coded grid showing school hours, enrolled activities, holidays, and billable time for each child, all in one view.
Multi-Campus Support
Each school gets its own branded subdomain with isolated data, custom logos, and per-campus settings. One platform, many schools.
SIS Integration & Import
Import student rosters via OneRoster CSV, Blackbaud SKY API, Veracross, or family CSV uploads. Keep your data in sync with your school information system.
Reporting & Audit Trail
Attendance, billing, enrollment, and daily log reports with CSV export. Full audit trail of every change for compliance and accountability.
Notifications
Email and SMS notifications for billing events: summaries, invoices, payments, and failures. Per-guardian preferences with campus-level controls.
Built for Every Role
Tailored experiences for everyone in your program
Administrators
- Full dashboard with billing, enrollment, and attendance stats
- Manage activities, terms, holidays, and campus settings
- Non-billable time grid editor with per-grade templates
- Import rosters via OneRoster, Blackbaud, Veracross, or CSV
- Custom branding: logos, colors, and campus name
Office Staff
- Quick check-in/out interface for front desk
- Live roster showing who's on campus right now
- Family contact lookup and reporting tools
Parents & Guardians
- Weekly activity tracker grid for each child
- View attendance history and billing details
- Enroll in activities and manage PINs
- Email and SMS billing notifications
Instructors
- View assigned rosters by activity
- Take session attendance (present, late, absent, excused)
- Dashboard with today's sessions and student counts
Find Your School
Select your school to log in to your campus portal